All fees must be paid in full prior to the first date of any reserved time, league, or contract unless otherwise agreed to in writing by Oakwood.
Unless otherwise specified, official/referee/umpire fees are included in the pricing for leagues/tournaments and shall be paid directly to the official/referee/umpire by Oakwood.
Each player participating in a league must submit a fully executed waiver form, either directly or as part of the registration package forwarded to Oakwood by the team’s organizer.
All fees paid to Oakwood are non-refundable. Registrants shall not be permitted to pay pro-rated fees. Cancellations due to weather will not be subject to make-ups.
A $40 handling fee shall be charged for any check that is dishonored and must be paid in full as a condition of any additional utilization of fields/courts at Oakwood.
A 6% handling fee shall be charged as to any credit card transaction that is dishonored or must otherwise be reversed due to matters not attributable to Oakwood and must be paid in full as a condition of any additional utilization of fields at Oakwood.
Oakwood may be utilizing security cameras on-site which may record video and audio of patrons of the facility. By entering Oakwood you are consenting to being videotaped while in the facility.
Oakwood may periodically photograph activities at the facility that may result in photographs of patrons that later appear in promotional materials. By entering Oakwood you are consenting to being photographed while in the facility.
No person (whether or not participating in an activity) may pull, hang onto or harm any of the netting surrounding the turf fields.
Unless expressly authorized by Oakwood, no person (whether or not participating in an activity) may touch any of the cranks, or ropes on the sidewalls of the turf fields as doing so may expose such person to the risk of significant injury.
Any person causing damage to the property of Oakwood shall be held accountable to reimburse Oakwood, in full, for all repair or replacement expenses arising from such conduct.
No person may pull or tug on, or otherwise remove or attempt to remove, turf fibers or grass from the turf fields.
No person (whether or not participating in an activity) may cause damage to the walls, insulation or any other structures or fixtures of Oakwood, other than damage which accidentally occurs while participating in a scheduled activity.
Coaches/parents are responsible for the behavior and conduct of all minors accompanying them to Oakwood Sports Center, whether (in the case of coaches) such responsibility relates to participants who are on their team and/or their own children (as the case may be), including respecting compliance with all rules and regulations of Oakwood.
NO SPITTING is permitted on the fields. A first violation shall result in automatic ejection from the facility. NO EXCEPTIONS.
All players participating in any league at Oakwood in which team jerseys are distributed must wear their jersey to each game. Failure to do so shall require the purchasing of a replacement jersey as a condition of participation. Additional jerseys shall be available for purchase at Oakwood.
Oakwood does not provide coaches for any team participating in any of our leagues. Parents/volunteers (maximum of three per team) are encouraged to organize/coach any team without identified adult leadership.
Oakwood does not guarantee any minimum or maximum playing time for any participant in any of our leagues.
Oakwood is a scheduled facility. Please do not enter the area of the playing field until five (5) minutes before the time designated for your activity or the conclusion of any game on the baseball/softball field.
All players should understand that as a scheduled facility time utilized during warm-up will limit the remaining time available to play a game.
No person may participate in any activity on, or otherwise enter, any playing field without submitting a signed waiver to Oakwood.
No jewelry may be worn while participating in any activity on the turf fields.
No participant may have coins, keys or other objects in his/her pocket while participating in any activity on the turf fields.
Parents and other visitors are encouraged to view activities through the windows on the viewing deck. However, parents and visitors may, at their own risk (as they will not be covered by insurance) be seated on the benches located in the designated areas on the sidelines behind the nets to view activities, to the extent of available space, as long as they do not, in the discretion of the officials and/or Oakwood, interfere with the players and the player substitution areas. Spectators (as opposed to coaches) are not permitted in the team bench areas and must follow all facility rules and regulations.
Subject to any more limiting rules for a particular sport, there shall be absolutely no contact within five (5) yards from the sideline or end line of each field.
Coaches/parents/participants are responsible for ensuring that all waste/garbage generated by them, any minors accompanying them and any individuals/groups under their direction or control is removed from the turf fields and placed in appropriate receptacles prior to leaving the field. Failure to adhere to this rule may preclude permitted bottles from being brought onto the turf fields.
Oakwood reserves the right to cancel or reschedule any league or tournament seven (7) days prior to the event.
To the extent possible, an update of all league schedules, inclusive of the start times, shall be posted on the web site. All coaches and players are independently responsible for reviewing the website to identify any changes in schedules. Oakwood reserves the right to revise schedules , and shall post such revisions on the web site, as circumstances require.
The parking lot at Oakwood may not be utilized for anything other than parking vehicles (i.e. no ball playing, skateboarding, etc…). Any person violating this regulation shall be personally and vicariously liable for any damage caused to persons or property.
No running, or throwing or kicking of any balls, frisbees, or any other objects, etc.. whatsoever, is permitted in any of the interior areas of Oakwood other than on the turf field.
Any person who litters on the property of Oakwood, specifically including, but not limited to, the parking lot, shall be subject to all penalties and fines permitted by law and to denial of access to Oakwood for a period of ten (10) days.
Oakwood has no responsibility whatsoever for any personal belongings that are lost, disappear or may be stolen from its premises.
Oakwood reserves the right to assess and collect damages from any persons who violate any rules and/or regulations of the facility or cause damage to any person or property. Parents and/or guardians are responsible for the conduct of minors.
Any person injured at Oakwood must file a report at the front desk prior to leaving the facility.
Any person unwilling to comply with the rules and regulations of Oakwood may be denied access to, and shall not be entitled to any refunds from, Oakwood.
NO FOOD of any type may be brought onto the turf fields or sidelines. Food may only be eaten in the interior common areas of the facility.
NO GUM may be chewed while inside Oakwood. Any person violating this rule will be asked to discard their gum into a garbage can. Failure to do so, or discarding of gum shall result in automatic eviction from the facility. Any damage to the field from gum will be the responsibility of the offending party.
Smoking is absolutely prohibited while inside Oakwood. No chewing tobacco may be utilized by any person while inside Oakwood.
No drinks of any type may be brought onto the turf fields unless contained within a sports bottle (i.e. water or Gatorade, etc…). COFFEE, in any container, is specifically prohibited due to the damage it will cause to the turf.
No food or drinks of any type, other than drinks contained in sports bottles for use by a participant, may be brought into the building (other than for birthday parties and/or a special occasion as approved by Oakwood).
Sneakers, turf shoes or molded cleats no longer than 1/2 inch are the only type of footwear that may be worn on the turf fields. Oakwood reserves the right, without any additional notice, to deny access to the turf field to any participant not wearing this designated footwear. No refunds shall be available to any person denied access to the turf fields due to improper footwear.
All participants/coaches must ensure that any mud or dirt caked into their footwear is cleaned off outside the facility or into a garbage can before entering onto the turf .
No discourteous behavior, arguing with officials or employees of Oakwood, or flagrant violations of any rules of a game or other activity shall be permitted by any participant in an activity at Oakwood. Subject to any rules specific to each sport, any participant arguing with an official may, at the sole discretion of Oakwood or any official, be precluded from finishing the game (i.e. ejected). Any ejection as warranted under any rule or regulation set forth herein shall be followed by an immediate one game suspension to occur on the next date that the participant is scheduled to participate in a game at Oakwood. No refunds shall be provided to any person ejected or suspended.
No discourteous behavior or arguing with officials or employees of Oakwood shall be permitted by any fan, visitor, patron or other person entering Oakwood. At the sole and reasonable discretion of Oakwood or any official, a person shall be precluded or denied further access to or from Oakwood due to such improper conduct. Removal from Oakwood shall be followed by denial of access to Oakwood for (10) days.
Coaches/parents are responsible for the behavior and conduct of all minors accompanying them to Oakwood, whether (in the case of coaches) such responsibility relates to participants who are on their team and/or their own children (as the case may be), including respecting compliance with all rules and regulations of Oakwood.
No running, or throwing or kicking of any balls, frisbees, or any other objects, etc.. whatsoever, is permitted in any of the interior areas of Oakwood other than on the turf field or the tennis courts.
No fighting of any type shall be permitted on the premises (inside or outside) of Oakwood, including, but not limited to, between participants, coaches, friends, family members, visitors, etc… or with representatives or employees of Oakwood. Any person fighting on the premises (inside or outside) of Oakwood shall be subject to the removal and denial of access.
No altercations of any type (physical or verbal) shall be permitted on the premises (inside or outside) of Oakwood, including, but not limited to, between participants, coaches, friends, family members, visitors, etc… or with representatives or employees of Oakwood.
Any improper conduct shall subject the violator to the full consequences of the law and/or reasonable disciplinary action (ejection, suspension or denial of future access to Oakwood, all of which shall occur without any refund to the violator(s)) as deemed necessary and appropriate by Oakwood.
A participant or other visitor shall initially be cautioned if (s)he: 1.) orally or otherwise demonstrates disagreement with a referee’s decision; 2.) taunts other participants in any manner; 3.) engages in unsupportive conduct of any type; 4.) uses foul or abusive language; 5.) violates the rules particular to the activity being played.
A participant shall be ejected if (s) he: 1.) continues to engage in any inappropriate conduct after receiving an initial caution; 2.) engages in such highly offensive conduct as determined by Oakwood and/or the officials that a caution or warning is deemed to be insufficient to address the offender’s actions; 3.) otherwise engages in conduct for which an ejection is deemed, under any other rule or regulation of Oakwood, to be the appropriate sanction.
Any conduct giving rise to an ejection shall result in the filing of a report with Oakwood’s management by the ejected participant and/or coach/individual and the official prior to each person leaving the facility.
Referees have been instructed to stop a game for unruly behavior by players, coaches or fans. As adopted from the Platypus Invitational Tournament – – “act like a moron and you are gone.”
Any Person Fighting: 1. shall be evicted from the building until further notice; 2. shall, if a player in a game, be disqualified from the league, etc., along with all other player(s) on his/her entire team, who are in any way involved in the fight, (subject to Rule # 3 below), and no refund shall be remitted to any individual on said team; 3. who is not the initiator but becomes involved in a fight, shall, along with his/her entire team, be subject to rule #2 above if, in the discretion of Oakwood, the level of force goes beyond simply self-defense; 4. shall be subject to all other rules and regulations of Oakwood and all potential legal consequences.
