Rules & Regulations

Oakwood Sports Center is committed to safeguarding the privacy of our users. We want to assure you that we do not share your personal information with third parties. This privacy policy outlines how we collect, use, and protect the information you provide to us. 

Information Collection: 

We collect only the information necessary to provide and improve our services. This may include name, email address, etc. We do not sell, rent, or share this information with any third parties. 

How We Use Your Information: 

The information collected is used solely for communicating with the intended party. We do not share your information with external parties for marketing or any other purposes. 

Your Choices: 

You have the right to access, correct, or delete your information. If you have any concerns or questions about your data, please contact us at 860-633-3689. 

Policy Changes: 

We may update our privacy policy from time to time. Any changes will be communicated to you, and your continued use of our services implies your acceptance of the updated policy. By using our services, you agree to the terms outlined in this privacy policy. 

Do Not Share:

No mobile or messaging consent information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Last updated: July 2025

• All fees must be paid in full prior to the first date of any reserved time, league, or contract unless otherwise agreed to in writing by Oakwood.
• Unless otherwise specified, official/referee/umpire fees are included in the pricing for leagues/tournaments and shall be paid directly to the official/referee/umpire by Oakwood.
• Each player participating in a league must submit a fully executed waiver form, either directly or as part of the registration package forwarded to Oakwood by the team’s organizer.
• All fees paid to Oakwood are non-refundable. Registrants shall not be permitted to pay pro-rated fees. Cancellations due to weather will not be subject to make-ups.
• A $40 handling fee shall be charged for any check that is dishonored and must be paid in full as a condition of any additional utilization of fields/courts at Oakwood.
• A 6% handling fee shall be charged as to any credit card transaction that is dishonored or must otherwise be reversed due to matters not attributable to Oakwood and must be paid in full as a condition of any additional utilization of fields at Oakwood.
• Oakwood may be utilizing security cameras on-site which may record video and audio of patrons of the facility. By entering Oakwood you are consenting to being videotaped while in the facility.
• Oakwood may periodically photograph activities at the facility that may result in photographs of patrons that later appear in promotional materials. By entering Oakwood you are consenting to being photographed while in the facility.

• NO FOOD of any type may be brought onto the turf fields or sidelines. Food may only be eaten in the interior common areas of the facility.
• NO GUM may be chewed while inside Oakwood. Any person violating this rule will be asked to discard their gum into a garbage can. Failure to do so, or discarding of gum shall result in automatic eviction from the facility. Any damage to the field from gum will be the responsibility of the offending party.
• Smoking is absolutely prohibited while inside Oakwood. No chewing tobacco may be utilized by any person while inside Oakwood.
• No drinks of any type may be brought onto the turf fields unless contained within a sports bottle (i.e. water or Gatorade, etc…). COFFEE, in any container, is specifically prohibited due to the damage it will cause to the turf.
• No food or drinks of any type, other than drinks contained in sports bottles for use by a participant, may be brought into the building (other than for birthday parties and/or a special occasion as approved by Oakwood).

• Sneakers, turf shoes or molded cleats no longer than 1/2 inch are the only type of footwear that may be worn on the turf fields. Oakwood reserves the right, without any additional notice, to deny access to the turf field to any participant not wearing this designated footwear. No refunds shall be available to any person denied access to the turf fields due to improper footwear.
• All participants/coaches must ensure that any mud or dirt caked into their footwear is cleaned off outside the facility or into a garbage can before entering onto the turf .

• No discourteous behavior, arguing with officials or employees of Oakwood, or flagrant violations of any rules of a game or other activity shall be permitted by any participant in an activity at Oakwood. Subject to any rules specific to each sport, any participant arguing with an official may, at the sole discretion of Oakwood or any official, be precluded from finishing the game (i.e. ejected). Any ejection as warranted under any rule or regulation set forth herein shall be followed by an immediate one game suspension to occur on the next date that the participant is scheduled to participate in a game at Oakwood. No refunds shall be provided to any person ejected or suspended.
• No discourteous behavior or arguing with officials or employees of Oakwood shall be permitted by any fan, visitor, patron or other person entering Oakwood. At the sole and reasonable discretion of Oakwood or any official, a person shall be precluded or denied further access to or from Oakwood due to such improper conduct. Removal from Oakwood shall be followed by denial of access to Oakwood for (10) days.
• Coaches/parents are responsible for the behavior and conduct of all minors accompanying them to Oakwood, whether (in the case of coaches) such responsibility relates to participants who are on their team and/or their own children (as the case may be), including respecting compliance with all rules and regulations of Oakwood.
• No running, or throwing or kicking of any balls, frisbees, or any other objects, etc.. whatsoever, is permitted in any of the interior areas of Oakwood other than on the turf field or the tennis courts.
• No fighting of any type shall be permitted on the premises (inside or outside) of Oakwood, including, but not limited to, between participants, coaches, friends, family members, visitors, etc… or with representatives or employees of Oakwood. Any person fighting on the premises (inside or outside) of Oakwood shall be subject to the removal and denial of access.
• No altercations of any type (physical or verbal) shall be permitted on the premises (inside or outside) of Oakwood, including, but not limited to, between participants, coaches, friends, family members, visitors, etc… or with representatives or employees of Oakwood.
• Any improper conduct shall subject the violator to the full consequences of the law and/or reasonable disciplinary action (ejection, suspension or denial of future access to Oakwood, all of which shall occur without any refund to the violator(s)) as deemed necessary and appropriate by Oakwood.
• A participant or other visitor shall initially be cautioned if (s)he:
  1.) orally or otherwise demonstrates disagreement with a referee’s decision;
  2.) taunts other participants in any manner;
  3.) engages in unsupportive conduct of any type;
  4.) uses foul or abusive language;
  5.) violates the rules particular to the activity being played.
• A participant shall be ejected if (s) he:
  1.) continues to engage in any inappropriate conduct after receiving an initial caution;
  2.) engages in such highly offensive conduct as determined by Oakwood and/or the officials that a caution or warning is deemed to be insufficient to address the offender’s actions;
  3.) otherwise engages in conduct for which an ejection is deemed, under any other rule or regulation of Oakwood, to be the appropriate sanction.
• Any conduct giving rise to an ejection shall result in the filing of a report with Oakwood’s management by the ejected participant and/or coach/individual and the official prior to each person leaving the facility.
• Referees have been instructed to stop a game for unruly behavior by players, coaches or fans. As adopted from the Platypus Invitational Tournament – – “act like a moron and you are gone.”